MFP Security

By: Test Name

Here at PDP, we are continually discussing the changes in office environments, how they affect our office, our customers and the equipment that we all use. One topic of conversation that has been ubiquitous in the last few years is that of security. It is vastly important, and in an increasingly digital world, seems to warrant further conversation. So that is the topic of this entry: MFP security.

Both public and private documents, such as health and legal records, tax information, etc. are run through copiers, printers, scanners, and fax machines on a daily basis. These documents are being processed into digital information that can be altered and reproduced for various purposes, but what we tend to overlook is that this information is often stored on the machine itself.

The first question to ask is: Why would I ever want that functionality when it is so clearly a possible flaw in document security? The answer is simply: for your convenience. Today’s modern MFP

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is designed for versatility, ease-of-use, and most importantly, efficiency; storing this information, from spooling print jobs, to scanning and accessing commonly used

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documents is an essential a part of achieving these goals.

The next question to ask is: Since my information is stored on my office equipment, how do I ensure that my private information remains private? A few short years ago, this was a rising

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concern for MFP owners and manufacturers alike. A 2010 story outlining the potential risks involved in copier usage was incitingly brought to light by CBS News.

Click here to view the story.

The main claims of the story pointed out that widely used machines had no built-in functionality to secure your information, drawing attention to used copiers containing police and health records, and that additional paid services needed to be purchased in order to keep such private documents and information from being accessed beyond the place of operation and lease periods. Happily, Konica Minolta was not listed in this report as an

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offender, due to their exceedingly high standards for document security.

In fact, an inevitable part of our security conversations here at PDP is our relief and pride in the fact that even prior to this period of scrutiny, our Konica Minolta MFPs have maintained a high standard of security, ensuring that private information stays private through built-in functions such as Data Overwrite and Hard Drive Encryption, as well as several others. This allows our devices to marry the versatility, efficiency, and ease-of-use granted by onboard hard drives without sacrificing the security and peace of mind you need from your copiers, scanners and printers.

We know every business is different so we would like to hear how vital office security is to you. What do you need to keep safe? How do you do it? And, as always, what can we do to help?

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